Landscaping Business Management Software

It is one system for running a landscaping company: customer records, estimates, crew scheduling, work orders, invoices and payments. In Field Promax the office plans and bills the work on the web, and crews see their jobs, check in, add photos and collect signatures in the mobile app. Everything about a job stays on one work order, from the first quote to the paid invoice.

Yes. For maintenance, create a recurrence once (for example every 2 weeks on Tuesday) and Field Promax generates each work order a week ahead. You can also sell maintenance plans as service agreements, and bill a customer's maintenance visits on one monthly invoice. For installs, turn an approved estimate into a work order, or run a bigger build as a project with phases such as hardscape, planting and irrigation, each with its own work orders and costs.

Build the estimate from your price list, set quantity, price and markup, and attach photos of the site. Put extras like lighting or a mulch upgrade under Optional Products so the customer can add them with one click. Send an approval link by email or text, or have the customer sign on your phone. Approved estimates become work orders with nothing retyped.

Yes. With Custom Pricing you create price levels, such as a Commercial tier, link customers to a level and set their price for each service. Estimates and work orders for those customers then use their prices automatically, while everyone else gets your default price. Each customer can sit on one price level.

On the dispatch calendar, drag a job to a new day or a different crew, and the tech sees the change in the app. Jobs without a time wait in the Unassigned panel until you drop them back on the calendar, so nothing gets lost when a rainy week pushes everything back.

QuickBooks is good for the books, but it does not schedule crews or track jobs in the field. Field Promax does that part and connects to QuickBooks Online, QuickBooks Desktop or Xero (one at a time). With QuickBooks, customers, products, invoices, payments and expenses sync, so nobody retypes them.

Field Promax job costing compares what you billed with what the job really cost: crew hours at a loaded labor rate, materials at your purchase cost, subcontractors and expenses. Hours come from crew check-ins on the job, so you see the margin per job and per phase while the work is still open, not weeks later.

Yes. The Field Promax app for iPhone and Android shows each crew its jobs and directions. On site they check in, follow the job checklist, take before and after photos, add materials, collect the customer's signature and take a card payment. Crews working where signal is weak can download the day's jobs from the calendar and work offline.

Most landscaping companies are set up within an hour. The Field Promax onboarding team helps you bring in your customers and services, connect QuickBooks or Xero, and add your crews to the mobile app. Book a demo to see it with your own jobs, then start a free trial.

Field Promax plans start at $99 per month, billed annually. See plans and pricing.