Operate in the Fire, Alarm and Security Systems Industry? Here Is What You Need to Grow and Manage Your Business Better

Certain drivers like growing security concerns among people have indeed caused the alarm and fire security system industry to grow. Hence, if you are a player in this field, the overall picture is, to a great extent, rosy for you. However, with the growing interest of entrepreneurs in this domain, it is only obvious that you will have more competitors in the future challenging you. This brings about the need to strengthen your business. For that, you should adopt innovative ways like adopting the best fire-alarm & security services software to make office work convenient. Talking about unique ways to ensure aggressive growth, here are some smart techniques you can adopt. Check out-

1. Field Promax is ideal for small to medium-size businesses

Irrespective of the size of your business, Field Promax can help you grow with the best fire-alarm & security services software. With such a software program at hand, tackling crucial service management tasks like tracking of worker availability, details linked to service sites, timesheets, scheduling work order and attending to service requests becomes a breeze. That is why more and more players in the field of fire security system have started using alarm software and other related software programs to boost their servicing efficiency.

2. Smart invoicing mechanism

Invoicing is a tedious process but is extremely important. And because of a tendency of business owners to handle this job on their own, they lose a lot of time, which would have otherwise gone into engaging in something more productive. By opting for Field Promax services, you will be able to automate the entire invoicing process. What happens as a result is that the requirement for invoice paperwork drops to zero. The invoices are created based on digitally collected field service data. And that is why they are always accurate and get quickly created. And because no multiple entries of details are required, you save on a lot of your precious work time.

3. Better processes at your disposal

Every task undertaken at the office and on-field involves a process. Sometimes, a lot of time goes into ensuring the correctness of such processes. By employing an alarm software or any other software linked to fire security system, you will bring automation to the table. An automated management system is far more efficient than a manual one and can help boost your business in more ways than you can imagine.

4. You receive an end-to-end solution

Field Promax offers an amazing end to end field service solution to fire alarm and security system service providers. While your technicians benefit from being better managed and having efficient, time-saving tools at their disposal, customers can benefit from efficient and powerful service capabilities of your company. They also feel empowered by having access to online portals, meant especially for their convenience.

5. Tracking material and time is a breeze

Software programs offered by Field Promax don’t just help you track time but also materials used for every servicing project. This helps you build a useful database that includes detailed project history for each and every customer ever attended by your company. So, how is this database helpful? Well, by having access to such a database, you can be quick and prompt while answering your customers’ queries. It will also help you spot discrepancies in the operation of your business.

6. Hassle-free dispatching and scheduling

When you use scheduling software, you can be highly responsive to your customers’ demands. As a result, you can dispatch your repair technicians without delay, whenever that’s needed. And since all work-related history is just a ‘tap on the software’ away, you can spend less time on peripheral work and be more productive. And this is no secret, that manual handling of service management is a time-consuming process. Also, the chances of errors and mistakes are higher in jobs handled manually. With Field Promax’s scheduling software, tracking larger projects and installations also becomes a breeze. This is indeed helpful when you want all projects accomplished within their set budgets.

7. By virtue of being extremely efficient, it keeps your overall spending low

Operating a fire alarm and security business is not child’s play. Even a little mismanagement could cause the quality of your service to deteriorate. One thing that you need to remember here is that you take care of your clients’ security. And that’s a serious job! Whether it is a break-in or some other kind of emergency, it is your system that your clients will eventually bank upon. And to be always prepared and ready to cater to such needs, you need the best fire-alarm & security services software to support your service team, not just on the field but also at the office. This directly boosts their productivity, which, in turn, lowers your spending.

8. Enhancing the profitability of your business

How can Field Promax help you? It can help in the scheduling and dispatching of security and fire alarm professionals, in organizing job and proposal costing, in routing both residential and industrial service sites, controlling the inventory, and allocating different tasks to technicians so that they can work with utmost productivity not just in the office but also on field. By doing all of that and more, Field Promax helps you make your business more profitable.

9. Organizing your team and keeping team members connected get easy

Whether it is an alarm software or any other by Field Promax, you will benefit immensely by having them at your disposal. These software programs are efficient in maintaining coordination between team members and organizing and managing the work they do.

10. Manage your customers more efficiently

As discussed above, Field Promax offers an end-to-end solution. So, it is not just the management and the employees of your company that will benefit from the tools; even your customers will benefit immensely. They will be able to schedule appointments or check availability of technicians without hassle.

11. Track your technicians with GPS technology

Technology has changed the ways in which a fire alarm and security business operates. Now, with technological innovations like geocoding, you can keep track of all the work orders with the help of a map. Generally, when your technicians are out for work, it is not easy to keep track of their location or movement through the phone connection. Thankfully, with geocoding, locating your technicians becomes a cakewalk. By having these two types of information at your disposal, it becomes immensely easy to attend to emergency requests. In other words, when you know the location of an emergency, you can dispatch the nearest technician to attend to it. And this way, you leave a great impression on your customers.

More often than not, companies are so engrossed in handing their current service projects that planning and strategizing for the business’s growth takes a backseat. Don’t let that happen, follow the above-mentioned tips on how to grow your business with the best fire-alarm & security services software, and get going. Remember, in today’s world automation is not an option, it’s a necessity. A business that relies on technology for its growth always earns better revenues than one that prefers to get everything done manually, with least technological innovation. So, be wise and choose Field Promax.

Certain drivers like growing security concerns among people have indeed caused the alarm and fire security system industry to grow. Hence, if you are a player in this field, the overall picture is, to a great extent, rosy for you. However, with the growing interest of entrepreneurs in this domain, it is only obvious that you will have more competitors in the future challenging you. This brings about the need to strengthen your business. For that, you should adopt innovative ways like adopting the best fire-alarm & security services software to make office work convenient. Talking about unique ways to ensure aggressive growth, here are some smart techniques you can adopt. Check out-

1. Field Promax is ideal for small to medium-size businesses

Irrespective of the size of your business, Field Promax can help you grow with the best fire-alarm & security services software. With such a software program at hand, tackling crucial service management tasks like tracking of worker availability, details linked to service sites, timesheets, scheduling work order and attending to service requests becomes a breeze. That is why more and more players in the field of fire security system have started using alarm software and other related software programs to boost their servicing efficiency.

2. Smart invoicing mechanism

Invoicing is a tedious process but is extremely important. And because of a tendency of business owners to handle this job on their own, they lose a lot of time, which would have otherwise gone into engaging in something more productive. By opting for Field Promax services, you will be able to automate the entire invoicing process. What happens as a result is that the requirement for invoice paperwork drops to zero. The invoices are created based on digitally collected field service data. And that is why they are always accurate and get quickly created. And because no multiple entries of details are required, you save on a lot of your precious work time.

3. Better processes at your disposal

Every task undertaken at the office and on-field involves a process. Sometimes, a lot of time goes into ensuring the correctness of such processes. By employing an alarm software or any other software linked to fire security system, you will bring automation to the table. An automated management system is far more efficient than a manual one and can help boost your business in more ways than you can imagine.

4. You receive an end-to-end solution

Field Promax offers an amazing end to end field service solution to fire alarm and security system service providers. While your technicians benefit from being better managed and having efficient, time-saving tools at their disposal, customers can benefit from efficient and powerful service capabilities of your company. They also feel empowered by having access to online portals, meant especially for their convenience.

5. Tracking material and time is a breeze

Software programs offered by Field Promax don’t just help you track time but also materials used for every servicing project. This helps you build a useful database that includes detailed project history for each and every customer ever attended by your company. So, how is this database helpful? Well, by having access to such a database, you can be quick and prompt while answering your customers’ queries. It will also help you spot discrepancies in the operation of your business.

6. Hassle-free dispatching and scheduling

When you use scheduling software, you can be highly responsive to your customers’ demands. As a result, you can dispatch your repair technicians without delay, whenever that’s needed. And since all work-related history is just a ‘tap on the software’ away, you can spend less time on peripheral work and be more productive. And this is no secret, that manual handling of service management is a time-consuming process. Also, the chances of errors and mistakes are higher in jobs handled manually. With Field Promax’s scheduling software, tracking larger projects and installations also becomes a breeze. This is indeed helpful when you want all projects accomplished within their set budgets.

7. By virtue of being extremely efficient, it keeps your overall spending low

Operating a fire alarm and security business is not child’s play. Even a little mismanagement could cause the quality of your service to deteriorate. One thing that you need to remember here is that you take care of your clients’ security. And that’s a serious job! Whether it is a break-in or some other kind of emergency, it is your system that your clients will eventually bank upon. And to be always prepared and ready to cater to such needs, you need the best fire-alarm & security services software to support your service team, not just on the field but also at the office. This directly boosts their productivity, which, in turn, lowers your spending.

8. Enhancing the profitability of your business

How can Field Promax help you? It can help in the scheduling and dispatching of security and fire alarm professionals, in organizing job and proposal costing, in routing both residential and industrial service sites, controlling the inventory, and allocating different tasks to technicians so that they can work with utmost productivity not just in the office but also on field. By doing all of that and more, Field Promax helps you make your business more profitable.

9. Organizing your team and keeping team members connected get easy

Whether it is an alarm software or any other by Field Promax, you will benefit immensely by having them at your disposal. These software programs are efficient in maintaining coordination between team members and organizing and managing the work they do.

10. Manage your customers more efficiently

As discussed above, Field Promax offers an end-to-end solution. So, it is not just the management and the employees of your company that will benefit from the tools; even your customers will benefit immensely. They will be able to schedule appointments or check availability of technicians without hassle.

11. Track your technicians with GPS technology

Technology has changed the ways in which a fire alarm and security business operates. Now, with technological innovations like geocoding, you can keep track of all the work orders with the help of a map. Generally, when your technicians are out for work, it is not easy to keep track of their location or movement through the phone connection. Thankfully, with geocoding, locating your technicians becomes a cakewalk. By having these two types of information at your disposal, it becomes immensely easy to attend to emergency requests. In other words, when you know the location of an emergency, you can dispatch the nearest technician to attend to it. And this way, you leave a great impression on your customers.

More often than not, companies are so engrossed in handing their current service projects that planning and strategizing for the business’s growth takes a backseat. Don’t let that happen, follow the above-mentioned tips on how to grow your business with the best fire-alarm & security services software, and get going. Remember, in today’s world automation is not an option, it’s a necessity. A business that relies on technology for its growth always earns better revenues than one that prefers to get everything done manually, with least technological innovation. So, be wise and choose Field Promax.

Top Benefits of Automating Your Fire Alarm Business

Introducing automation in any business is the need of the hour. If you wish to survive in the competition, automation is the key! It can help in optimizing your engineer’s planner and enhance the productivity of your staff. Automation can also improve scheduling and make your service reliable. You can also reduce repetitive admin tasks and gain several other benefits with the automation of your fire alarm business.

Who doesn’t appreciate convenience? Whether it is clicking to place an order online or setting up reminders, even small things can lead to significant benefits. Automation aims at saving time, energy, and money by streamlining the time-consuming tasks.

Even the fire alarm and security services need automation which can be achieved with the help of fire alarm software.

Here’s a look at how your business can benefit from the robust software:

  • Boosts Productivity

Everyone wishes to be more productive and achieve more in lesser time. There may be tasks in your business which may be taking more time than you would like. With streamlining repetitive tasks, the same time can be used for new projects and increasing productivity.

Are your staff members spending significant time writing emails and filling forms? Wouldn’t it be better if they communicated to customers or solved their issues at this time? You may be offering installation certification to customers that can be full of a hassle because of filling and process paper forms.

Wouldn’t it be great if technicians could do it online? The auto-fill feature of the software pulls relevant customer data from CRM system and automatically fills documents. Engineers can save and send digital copies as backup. They can also capture a digital signature and update customer information immediately.

The information can be automatically uploaded to the database and made accessible to the rest of the staff. Not only does your productivity improves but also helps you offer quality customer service.

  • Improved Performance

Managing diaries of several engineers can be a cumbersome task along with looking after cancellations, emergencies, and maintenance appointments. Organizing everyone’s time can be a task. Also, you can’t ignore the chances of mistakes.

Introducing automation with fire and security automation solutions can help manage bookings and optimize your performance with intelligent mass scheduling. The software can look for diaries, profiles, and job requirements and find a suitable engineer for specific appointment considering experience, qualification, and availability of the engineer.

Automatic updates can be sent to the engineers about where they need to be, why, and when. This will help in appointment confirmation. Automated solutions can help in managing hundreds of jobs per week. It will help in eliminating errors and boost overall performance.

  • Reduce Expenses

Automation and working with software can improve efficiency. For small businesses, the cost of hiring admin staff or new staff can be tough financially. Automation for fire alarm business can help in solving this issue. Fire and security is a highly competitive market, and investing in automation can help in preventing overspending on labor costs.

If you are servicing fire extinguishers at any building, there may be several extinguishers installed across the premises which need annual service. Keeping accurate records helps in knowing which extinguishers need replacement.

The automated stock system can access if you need to order more equipment based on this information and ensure you have sufficient stock. When your system is updated about the stock, it eliminates chances of overspending and makes sure that you have enough equipment that you need at the right time.

  • Improved Communication

Customers like to remain updated, and therefore communication is of utmost importance. Communication can become a major reason for customers to like or dislike their service providers. Timely communication can improve customer satisfaction and may spread your work of success. It can help you to get more business in the long run.

Whether it is preparing an invoice, creating a certificate, or scheduling notifications, every step takes time, and customers wish to remain updated about the same. The first step is to create templates, helps to overcome time-consuming and repetitive content creation.

Templates can create consistency and establish a standard of professionalism as well. You won’t need to worry about drafts, spelling errors, or missing information. Good communication is the key to a strong foundation of quality relationships. It helps your business flourish and grows. With automation, you can keep your customers well connected and satisfied with your services.

  • More Reliability

One of the main benefits of automation is consistency. When the process is automated, it is clear that the process to be the same every time. And consistency helps in improving reliability.

If you are great with your communication with customers every time, it is commendable. If you schedule appointments with suitable engineer every time, there is nothing like it. If you can offer quality service each time, it reflects consistency, and that is what we are looking ahead. You will create a different place for yourself in the market if you can offer consistent quality even during emergencies.

This will show clients that you are a reliable business to work with and they are highly likely to hire you again over your competitors. Also, especially when it comes to fire alarm and security services, people don’t want to take chances and put their safety at risk. Automation for fire alarm business can be a great way of building trust and reliability.

Fire alarm system automation can be a great tool as it helps in highlighting and managing your accountability; it can help you monitor and adapt your solutions. You can continue to reap benefits as you grow and develop.

If you are looking forward to automating your fire alarm business and benefit from the fire protection field service software, connect with our team for more information. We can help in making your shift to digital model swift and smooth. With our basic user training, you and your staff can make the most of the software. Our robust software can improve functioning of small and medium scale businesses drastically.

Introducing automation in any business is the need of the hour. If you wish to survive in the competition, automation is the key! It can help in optimizing your engineer’s planner and enhance the productivity of your staff. Automation can also improve scheduling and make your service reliable. You can also reduce repetitive admin tasks and gain several other benefits with the automation of your fire alarm business.

Who doesn’t appreciate convenience? Whether it is clicking to place an order online or setting up reminders, even small things can lead to significant benefits. Automation aims at saving time, energy, and money by streamlining the time-consuming tasks.

Even the fire alarm and security services need automation which can be achieved with the help of fire alarm software.

Here’s a look at how your business can benefit from the robust software:

  • Boosts Productivity

Everyone wishes to be more productive and achieve more in lesser time. There may be tasks in your business which may be taking more time than you would like. With streamlining repetitive tasks, the same time can be used for new projects and increasing productivity.

Are your staff members spending significant time writing emails and filling forms? Wouldn’t it be better if they communicated to customers or solved their issues at this time? You may be offering installation certification to customers that can be full of a hassle because of filling and process paper forms.

Wouldn’t it be great if technicians could do it online? The auto-fill feature of the software pulls relevant customer data from CRM system and automatically fills documents. Engineers can save and send digital copies as backup. They can also capture a digital signature and update customer information immediately.

The information can be automatically uploaded to the database and made accessible to the rest of the staff. Not only does your productivity improves but also helps you offer quality customer service.

  • Improved Performance

Managing diaries of several engineers can be a cumbersome task along with looking after cancellations, emergencies, and maintenance appointments. Organizing everyone’s time can be a task. Also, you can’t ignore the chances of mistakes.

Introducing automation with fire and security automation solutions can help manage bookings and optimize your performance with intelligent mass scheduling. The software can look for diaries, profiles, and job requirements and find a suitable engineer for specific appointment considering experience, qualification, and availability of the engineer.

Automatic updates can be sent to the engineers about where they need to be, why, and when. This will help in appointment confirmation. Automated solutions can help in managing hundreds of jobs per week. It will help in eliminating errors and boost overall performance.

  • Reduce Expenses

Automation and working with software can improve efficiency. For small businesses, the cost of hiring admin staff or new staff can be tough financially. Automation for fire alarm business can help in solving this issue. Fire and security is a highly competitive market, and investing in automation can help in preventing overspending on labor costs.

If you are servicing fire extinguishers at any building, there may be several extinguishers installed across the premises which need annual service. Keeping accurate records helps in knowing which extinguishers need replacement.

The automated stock system can access if you need to order more equipment based on this information and ensure you have sufficient stock. When your system is updated about the stock, it eliminates chances of overspending and makes sure that you have enough equipment that you need at the right time.

  • Improved Communication

Customers like to remain updated, and therefore communication is of utmost importance. Communication can become a major reason for customers to like or dislike their service providers. Timely communication can improve customer satisfaction and may spread your work of success. It can help you to get more business in the long run.

Whether it is preparing an invoice, creating a certificate, or scheduling notifications, every step takes time, and customers wish to remain updated about the same. The first step is to create templates, helps to overcome time-consuming and repetitive content creation.

Templates can create consistency and establish a standard of professionalism as well. You won’t need to worry about drafts, spelling errors, or missing information. Good communication is the key to a strong foundation of quality relationships. It helps your business flourish and grows. With automation, you can keep your customers well connected and satisfied with your services.

  • More Reliability

One of the main benefits of automation is consistency. When the process is automated, it is clear that the process to be the same every time. And consistency helps in improving reliability.

If you are great with your communication with customers every time, it is commendable. If you schedule appointments with suitable engineer every time, there is nothing like it. If you can offer quality service each time, it reflects consistency, and that is what we are looking ahead. You will create a different place for yourself in the market if you can offer consistent quality even during emergencies.

This will show clients that you are a reliable business to work with and they are highly likely to hire you again over your competitors. Also, especially when it comes to fire alarm and security services, people don’t want to take chances and put their safety at risk. Automation for fire alarm business can be a great way of building trust and reliability.

Fire alarm system automation can be a great tool as it helps in highlighting and managing your accountability; it can help you monitor and adapt your solutions. You can continue to reap benefits as you grow and develop.

If you are looking forward to automating your fire alarm business and benefit from the fire protection field service software, connect with our team for more information. We can help in making your shift to digital model swift and smooth. With our basic user training, you and your staff can make the most of the software. Our robust software can improve functioning of small and medium scale businesses drastically.

Enhancing the Process of Inventory Keeping

Inventory – The word itself sounds boring, then imagine doing it. No doubt that a minute and repetitive task like this would annoy anybody. But work is work. And there is no other way, especially when it comes to the service sector.

Let’s focus on one such sector, i.e. fire and security companies. Here are some of the essential factors that come into play specific to this industry.

  • No importance for asset tracking

To begin with, as mentioned inventory previously is not interesting at all. But at the same time, not doing it might mean no track of assets. Now be it a big company or a small one, whatever assets there may be, one needs to account for them. This helps to avoid the situation of understock and to prevent the money wastage.

Due to the sheer disinterest in keeping an inventory, one might lose out on stocks which could be efficiently used. But understanding the nature of work, the next best option is to make use of software specifically designed for the same, which makes the whole process easy. It should be discussed more in detail in the end.

  • Absence of vendor communication plan

A smooth vendor communication plan requires transparent and accurate inventory levels. However, the reality is probably much different. Companies have specially designed software to address this need for inefficiency in inventory.

Let’s look into what happens when there is no such software being employed. Improperly kept inventory would affect the vendor communication in the following way. You end up reaching out to the vendor multiple times, back and forth, because you are not sure about the exact requirements. Now this miscommunication might cost you more than anticipated.

On the other hand, regular and effective communication with the vendor would keep them informed about the requirements from time to time. This would help them, in turn, to help you with inventory forecast as well.

  • Absence of inventory accountability

For a small company, with a small inventory and team members, the easiest way out is to maintain check-in and check-out sheets. These can be then put into spreadsheets, and the work is done. It seems easy and free. So, why not? Now imagine the case when the company has grown in size. This means more room for not just proper storage, but for the growing team too. A couple of misplaced items and forgotten check-out sheets can turn your inventory system upside down in no time. This is where the lack of accountability poses a problem. When the situation goes out of control, even then one might fix it. There is no way the source could be found, or such a situation can be prevented from happening again. On the other side, with a fire and security management software, every action is fed into the system with a person’s name, thus, helping to track the root cause.

  • Inaccurate inventory forecast method

Inventory forecast are made based on these previously mentioned spreadsheets. Now with the scenarios explained above, there is a great possibility that the spreadsheet contains incorrect information. Next, comes out is the forecast which follows the pattern and sets incorrect order for the stock needed. The understock situation continues to exist. The whole purpose of the inventory forecast goes in-vain.

fire and security management software

To fix this situation with the existing methods, it would need to go through the incorrect spreadsheets and look for the error. In any real-time situation, this is highly unlikely because of the sheer lack of time. Things get busy, and this means that there’s little time to spare for thorough admin.

  • Overstock and understock at the same time

One of the employees happens to leave the equipment in the car and forgets to return it. The next day it’s someone else, and this goes on for a couple of days till the equipment is no longer there for the usage. For the manager, it means the tool ran out of stock and gets another bunch, only to find the employees got them back, all at once.

An overstock wouldn’t seem bad, but for space and money wasted over it. Had there been a fire and security software in place, the same money spent on that tool could instead be put into a good which was running out.

The same situation can be used to explain the understock aspect, which was the source for all this. Now, what happened, in this case, is nothing intentional but a simple error due to the situation during work. It is something that can happen to anybody.

  • Inefficient employees managing inventory

Any change is not acceptable well when it is bought. This applies to all the situations. When talking about an organization, it applies all the more. From the employee perspective, it would mean changing to new work methodologies. Now when there is no proper training given for the same, it might not be an easy task. Thus, the execution lags and what was brought to improve the condition leaves the things worse.

Computer Weekly reports that fear of change dominated the staff that confronted the new software. At the same time, “the biggest challenge businesses face in digital transformation is issues around culture and bringing people on the way.” Hence, proper training is key. High-quality training can help improve the hesitation posed by the employees and thereby, smoothening employee-employer relation as well.

So before bringing in a highly efficient fire and security work order management software discussed with the employees and walk them through the process. This way, they will co-operate better, having understood the motive behind such a change.

Conclusion

Implementing software might not sound like the easiest thing, but it’s the only way to tackle all these challenges and many others that come with big contracts.

The software offers the following features:

  • Elimination of the possibility of understock
  • Reduce excess stock through efficient inventory control.
  • Avoiding misplacement or damage to tools, thus draining your resources.

It all comes down to make work more effective and efficient. Change might be difficult to accept but not a bad idea after all!

Inventory – The word itself sounds boring, then imagine doing it. No doubt that a minute and repetitive task like this would annoy anybody. But work is work. And there is no other way, especially when it comes to the service sector.

Let’s focus on one such sector, i.e. fire and security companies. Here are some of the essential factors that come into play specific to this industry.

  • No importance for asset tracking

To begin with, as mentioned inventory previously is not interesting at all. But at the same time, not doing it might mean no track of assets. Now be it a big company or a small one, whatever assets there may be, one needs to account for them. This helps to avoid the situation of understock and to prevent the money wastage.

Due to the sheer disinterest in keeping an inventory, one might lose out on stocks which could be efficiently used. But understanding the nature of work, the next best option is to make use of software specifically designed for the same, which makes the whole process easy. It should be discussed more in detail in the end.

  • Absence of vendor communication plan

A smooth vendor communication plan requires transparent and accurate inventory levels. However, the reality is probably much different. Companies have specially designed software to address this need for inefficiency in inventory.

Let’s look into what happens when there is no such software being employed. Improperly kept inventory would affect the vendor communication in the following way. You end up reaching out to the vendor multiple times, back and forth, because you are not sure about the exact requirements. Now this miscommunication might cost you more than anticipated.

On the other hand, regular and effective communication with the vendor would keep them informed about the requirements from time to time. This would help them, in turn, to help you with inventory forecast as well.

  • Absence of inventory accountability

For a small company, with a small inventory and team members, the easiest way out is to maintain check-in and check-out sheets. These can be then put into spreadsheets, and the work is done. It seems easy and free. So, why not? Now imagine the case when the company has grown in size. This means more room for not just proper storage, but for the growing team too. A couple of misplaced items and forgotten check-out sheets can turn your inventory system upside down in no time. This is where the lack of accountability poses a problem. When the situation goes out of control, even then one might fix it. There is no way the source could be found, or such a situation can be prevented from happening again. On the other side, with a fire and security management software, every action is fed into the system with a person’s name, thus, helping to track the root cause.

  • Inaccurate inventory forecast method

Inventory forecast are made based on these previously mentioned spreadsheets. Now with the scenarios explained above, there is a great possibility that the spreadsheet contains incorrect information. Next, comes out is the forecast which follows the pattern and sets incorrect order for the stock needed. The understock situation continues to exist. The whole purpose of the inventory forecast goes in-vain.

fire and security management software

To fix this situation with the existing methods, it would need to go through the incorrect spreadsheets and look for the error. In any real-time situation, this is highly unlikely because of the sheer lack of time. Things get busy, and this means that there’s little time to spare for thorough admin.

  • Overstock and understock at the same time

One of the employees happens to leave the equipment in the car and forgets to return it. The next day it’s someone else, and this goes on for a couple of days till the equipment is no longer there for the usage. For the manager, it means the tool ran out of stock and gets another bunch, only to find the employees got them back, all at once.

An overstock wouldn’t seem bad, but for space and money wasted over it. Had there been a fire and security software in place, the same money spent on that tool could instead be put into a good which was running out.

The same situation can be used to explain the understock aspect, which was the source for all this. Now, what happened, in this case, is nothing intentional but a simple error due to the situation during work. It is something that can happen to anybody.

  • Inefficient employees managing inventory

Any change is not acceptable well when it is bought. This applies to all the situations. When talking about an organization, it applies all the more. From the employee perspective, it would mean changing to new work methodologies. Now when there is no proper training given for the same, it might not be an easy task. Thus, the execution lags and what was brought to improve the condition leaves the things worse.

Computer Weekly reports that fear of change dominated the staff that confronted the new software. At the same time, “the biggest challenge businesses face in digital transformation is issues around culture and bringing people on the way.” Hence, proper training is key. High-quality training can help improve the hesitation posed by the employees and thereby, smoothening employee-employer relation as well.

So before bringing in a highly efficient fire and security work order management software discussed with the employees and walk them through the process. This way, they will co-operate better, having understood the motive behind such a change.

Conclusion

Implementing software might not sound like the easiest thing, but it’s the only way to tackle all these challenges and many others that come with big contracts.

The software offers the following features:

  • Elimination of the possibility of understock
  • Reduce excess stock through efficient inventory control.
  • Avoiding misplacement or damage to tools, thus draining your resources.

It all comes down to make work more effective and efficient. Change might be difficult to accept but not a bad idea after all!