Job Costing Software for Field Service
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Do you know which jobs actually made money?
Field Promax job costing software puts labor, materials, subcontractors and expenses against every work order and project, so you see revenue, cost, profit and margin while the work is still going. Labor is costed at each technician's loaded rate, materials at what you paid rather than what you charged, and product costs can come straight from your QuickBooks item sync.
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Every Cost on the Job, in One Table
Labor, materials, subcontractors and expenses, side by side.
Open the Profit Analysis tab on any work order and see labor at its loaded rate, materials at purchase cost, the subcontractor's charges and job expenses in one table, against what the job earned. The margin shows on the tab before you even open it: green above 20 percent, amber from 10 to 20 and red below 10, so a job that is slipping stands out while it is still open.
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Labor at What It Really Costs
An hour of a technician costs more than the wage.
Set each technician's base wage, a burden percentage for payroll taxes, workers comp and benefits, and an hourly adder for truck, fuel, phone and tools, or a flat override for salaried staff. Field Promax freezes the loaded rate onto the visit when the schedule is approved, so last year's jobs stay accurate after this year's raise, and a margin column turns red when a technician is billed below what they cost you. The Profit Analysis by Service Provider report then compares each technician's contribution.
Request DemoJob Costing Features
How costs get onto every job, and who gets to see them:
Billable and Non-Billable Hours Tracking
Easily track both billable and non-billable hours for every job. For billable hours, ensure accurate invoicing, while non-billable hours (such as return visits or work covered under contracts) are logged without additional charges. This feature provides a complete, transparent record of all service hours, enhancing accountability and clarity in billing.
Monitor Technician Hours by Job Codes
Accurately allocate labor time with our timekeeping module. Create customized job codes for field work, shop tasks, office duties, and more, giving you detailed insights into labor hours and helping you manage time allocation effectively.
Purchase Orders Tied to the Job
Raise a purchase order against the job or project, receive the delivery and pay the vendor, with every order linked back to the work it was bought for.
Margin Before You Commit
Run the same profit analysis on an estimate, so you see the margin before the customer says yes rather than after the job is closed and invoiced.
Costing Stays Private
Job costs, pay rates and margins appear only for users whose profile has Allow to view Job Costing switched on. It stays off even for administrators until you turn it on.
QuickBooks Costs In, Hours and Bills Out
Product purchase costs synced from QuickBooks fill in automatically and a cost you type always wins. Approved hours export to QuickBooks, and approved subcontractor charges can be sent to QuickBooks as a bill.
Job costing captures the cost. See how the margin is reported in profit analysis, and where costs come from in purchasing, subcontractor management, time tracking and project management.
Frequently Asked Questions
Job costing software records what each job actually cost, including labor, materials, subcontractors and expenses, and compares it with what the job earned, so you know its real profit instead of guessing at month end. Field Promax does this on every work order, estimate and project, and shows revenue, cost, profit and margin side by side.
Field Promax counts four kinds of cost against a job: labor at the technician's loaded rate, materials at purchase cost, subcontractors and job expenses. They sit in one Profit Analysis table on the work order, with the margin shown on the tab itself.
Field Promax uses a loaded hourly rate, not just the wage. Each technician has a base wage, a burden percentage for payroll taxes, workers comp and benefits, and an hourly adder for truck, fuel, phone and tools. Salaried staff can use a flat override rate instead. The rate is frozen onto the visit when the schedule is approved, so a later pay raise does not rewrite past job costs.
From what you paid, not what you charged. Each product carries a purchase cost. Costs synced from QuickBooks fill in automatically, and a cost you type in yourself always wins over the sync, so the margin on each job uses your real buying price.
Yes. Each visit has a Billable checkbox and a rate that decide whether its time goes onto the invoice, and the Billable vs. Non-Billable Hours report shows the split across jobs and technicians.
Yes. In Field Promax time card settings you create your own job codes, such as field work, shop tasks and office duties, and flag each one as payable or not. Every work order check-in and clock entry is recorded against its job code, so you can see where labor time goes within and across jobs.
Yes. Product purchase costs synced from QuickBooks fill in automatically, and a cost you type in yourself is never overwritten. Approved technician hours export to QuickBooks, and approved subcontractor charges can be sent to QuickBooks as a bill, so the job's cost and your books line up.
Yes. Field Promax shows each technician's contribution to profit. The Profit Analysis by Service Provider report breaks profit down per technician, and on the labor cost screen a margin column turns red when someone is billed below what they cost you.
Job costing is how costs get onto a job: loaded labor rates, job codes, material purchase costs, subcontractor charges and expenses. Profit analysis is how the result is reported: revenue, cost, profit and margin on each work order, estimate and project, plus profit reports by technician, work order and product. See profit analysis.
There is no free plan, but you can try Field Promax free for 14 days after a short demo. Plans start at $99/month in the US and A$149/month in Australia. See plans and pricing.