GPS Time Clock and Timecards for Field Technicians
Struggling with tech visibility and unreliable time tracking?
With Field Promax, technicians clock in with one tap in the mobile app, and every clock event and job check-in is stamped with GPS and lands on the timecard with its work order and job code. The office reviews and approves timecards on the web, approved hours lock, and approved time exports to QuickBooks for payroll.
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What Is Field Service Time Tracking?
Field service time tracking is software that records when technicians start, pause, and complete jobs in the field -linked to the specific work order and GPS location at each event. Unlike a basic punch clock, field service time tracking software ties labor hours directly to billable jobs, payroll records, and technician accountability data. Field Promax builds this directly into its work order system, so every clock-in and clock-out becomes part of the job record without separate manual entry.
How Field Promax Time Tracking Works
Six steps from job assignment to payroll -no spreadsheets, no chasing timesheets.
Job Dispatched to Technician
A work order is created and assigned to a technician in Field Promax. The technician receives a notification on the mobile app with job details, location, and scheduled time.
Technician Clocks In On-Site
The technician taps “Clock In” in the Field Promax app when they arrive. The system records the timestamp and GPS coordinates at that exact moment -no manual location entry needed.
Time Entry Tied to Work Order
The clock-in event links automatically to the active work order. Managers see live status in the Timecard Dashboard -who is on-site, for how long, and on which job.
Job Completed, Clock-Out Stamped
When the technician marks the job complete and clocks out, the GPS coordinates are recorded again. Total on-site time is calculated and attached to the work order record.
Manager Reviews and Approves Timecard
Administrators review all time entries in the Timecard Dashboard. They can apply flexible time rules for breaks and unpaid periods, then lock the timecard once approved -preventing unauthorized edits.
Payroll Exports to QuickBooks
Approved time data syncs to QuickBooks. For QuickBooks Online, invoices generate when the job closes. For Desktop, the Web Connector syncs on schedule. No double entry, no manual transfers.
Smart Timecard Integration
Manual timecard entries lead to billing discrepancies and lost revenue.
Our timecard software seamlessly integrates with work orders, ensuring accurate time capture and increasing billable hours by linking technician time directly to customer jobs.
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Real-Time GPS Tracking
Manual timecard entries lead to billing discrepancies and lost revenue.
Our timecard software seamlessly integrates with work orders, ensuring accurate time capture and increasing billable hours by linking technician time directly to customer jobs.
Request DemoPowerful tools to streamline your operations
Our comprehensive tracking system helps you manage your mobile workforce efficiently:
On-Site Clock-In Verification
Our clock-in app with GPS requires technicians to be at the job site to start their shift, maintaining accountability and ensuring accurate labor cost tracking.
Seamless Payroll Integration
Our timekeeping integrates with QuickBooks, allowing for easy timecard data export and significantly reducing payroll processing time.
Comprehensive Activity Tracking
Our GPS real-time tracking allows technicians to easily code non-work activities like lunch and PTO, ensuring all time is accounted for and properly categorized.
Save More Time and Boost Productivity
Your team is the driving force behind your success. Support them with the right tools and watch your business thrive.
Time Tracking Built for Field Service Trades
Each trade has different billing and labor tracking needs. Here is how Field Promax handles them.
Traffic Control
Traffic control crews work across multiple road sites in a single shift, with each site requiring its own time and labor record for billing to the project client. Field Promax GPS-stamps every clock-in at each site, so supervisors can pull verified on-site hours per location without relying on paper logs. This eliminates billing disputes with contractors and gives crew managers accurate data for shift scheduling across active sites.
Traffic control software →Alarm Control
Alarm system technicians are often dispatched to multiple install or service calls per day, with each visit requiring documented start and end times for warranty and compliance records. Field Promax ties GPS-verified clock-ins to the specific work order for each call, so office staff can confirm technician presence at each site without follow-up calls. Timecard approval locks protect those records from edits after client sign-off.
Alarm system software →Fire Safety
Fire safety inspections and sprinkler service jobs carry strict regulatory requirements for documented technician time on site. Field Promax captures GPS-verified clock-in and clock-out for every inspection visit and links it to the work order, giving fire safety companies an audit-ready time record for each job. Managers can generate payroll summaries by technician or by job type at end of period without manual timesheet reconciliation.
Fire and security software →Electrical Contractors
Multi-day commercial electrical projects need precise labor cost tracking across multiple technicians and site visits. Field Promax links every time entry to the work order, so project managers can compare estimated versus actual hours per job phase -helping catch scope creep before it erodes margins. Timecard approval locks ensure no edits after billing is finalized.
Electrical service software →Why Field Promax for Time Tracking
Set Up in Under an Hour
Most Field Promax customers are running and tracking time within an hour of signing up. No IT department required, no week-long onboarding.
Mobile Clock-In on iOS and Android
Technicians clock in directly from the Field Promax app -GPS stamp included automatically. No paper timesheets, no end-of-day guesswork.
QuickBooks Integration Included
Approved timecards sync to QuickBooks with no double entry. Field Promax generates invoices in QuickBooks when a job closes.
Team Pricing That Scales
Field Promax bundles users by plan -5 users for $239/month, 8 users for $319/month. The more your team grows, the lower the cost per technician.
What Our Customers Say
Real feedback from field service businesses using Field Promax every day.
“The timecard and work order integration means I don’t have to chase my techs for hours at end of week. Everything is already in there tied to the job.
Jane Cockerill
Outdoor Lighting
“Field Promax replaced everything we had - including a Salesforce setup that cost us way more and gave us way less. Scheduling, timecards, invoicing all in one place.
Tim Yslava
Field Service Operator
“QuickBooks integration saved us hours every week. Timecards push straight through to payroll with no double entry - that alone was worth switching.
Maria M.
B and C Plumbing
“The timecard and work order integration means I don’t have to chase my techs for hours at end of week. Everything is already in there tied to the job.
Jane Cockerill
Outdoor Lighting
Frequently Asked Questions
A GPS time clock records when a technician clocks in and out and stamps each clock event with the technician's GPS location. In Field Promax, check-ins on each work order are GPS-stamped too, so hours tie directly to the job. Live technician locations on a map are covered by Field Promax GPS tracking.
The technician taps Clock In in the Field Promax app: it is one tap with no forms, and it stamps the GPS location. Each work-order check-in and check-out adds to the same timecard with its job code, work order and total time, and at the end of the day the technician taps Send for Approval.
Yes. Technicians clock in and out from the Field Promax mobile app on iOS or Android. Clocking happens on mobile, and the office uses the web time card to review, correct and approve hours.
A technician tracking portal is where managers see technician hours and job time in one place. In Field Promax it is the Time Card page on the web: pick a date range, filter by work group or technician, and see each day's start, finish, total, job code and work order, with a marker where a GPS stamp exists and flags for missing clock-outs and schedule mismatches.
Yes. Export To QuickBooks sends approved timecards to QuickBooks Online as time activities, so hours do not have to be typed in twice. Hours can also be summarized by person and job code and exported to Excel for payroll.
Yes. When an administrator approves a timecard, the approved hours lock, so payroll numbers stop moving. Rejecting a timecard requires a reason, and every submit, reject, re-send and approval is logged with who and when. Whether a technician may change their own clock-in and clock-out times is a per-person setting.
With job codes. You set up codes such as service calls, shop time, drive time, lunch and PTO, mark each one as payable or not, and flag PTO codes so their hours go to PTO balances instead of worked hours. Technicians can also add PTO and missed time from the app.
The Field Promax utilization report compares each technician's on-job hours, meaning time checked in on work orders, with their total clocked time, as a percentage. It shows how much of the day goes to scheduled work versus travel, shop time and everything else.
Yes. Each work-order visit has a Billable checkbox and rate that decide whether that time lands on the invoice, and the Billable vs. Non-Billable Hours report totals both.
There is no free plan, but you can try Field Promax free for 14 days after a short demo. Plans start at $99/month in the US and A$149/month in Australia. Most customers are set up within an hour. See plans and pricing