Fire Protection and Security Software

Fire protection software helps contractors who service extinguishers, alarms and sprinkler systems run their inspections, service calls and installs. It books recurring visits, sends the right tech, records what they found and bills the job. Field Promax does this from one web app and a mobile app. It is not fire department software for stations or incident reports.

Yes. Create a recurring work order once for each site's monthly, quarterly or yearly inspection, and set an end date or a number of visits. Field Promax creates every work order ahead of time, each on the calendar with its own number and assigned to the tech you choose. You can also sell the work as a service agreement, so nobody has to remember which building is due next.

No. Field Promax does not include ready-made NFPA 10, 25 or 72 report forms and does not file reports with your fire authority. It does let you build your own inspection forms, so you can put your current paper sheet into the mobile app and have techs fill it on the work order. Which code applies stays your call.

Yes, two ways. A job type checklist is a short list of steps added to every work order of that type automatically, such as "check gauge" or "verify tag". A custom form is a fuller document with its own sections, built once in Settings and filled by the tech on the work order in the mobile app.

Yes. Save each one as equipment under the customer, with fields you choose, such as type, size, serial number, location in the building or last hydro test date. Techs record readings on every visit, and the unit's history grows with each work order. Book the next test as a recurring work order so it lands on the schedule.

Yes. In the mobile app, techs open the work order, go to the Other tab and tap Equipment. Each attached unit shows its details, its maintenance fields and the dates and work orders of past visits. The office can download a PDF history for any unit when a building manager or inspector asks for it.

Yes. The tech or the office creates an estimate for the repair and sends it for online approval. The customer approves and signs it from any device, or asks for changes. Once approved, the office converts it to a work order with the details carried over, so the repair is booked without retyping anything.

Yes. The same work orders, equipment records, recurring visits and invoices work for alarm panels, cameras and access control, so fire and security work can run from one schedule. If most of your work is intrusion alarms, see our alarm company software page.

Yes. Field Promax connects to QuickBooks Online, QuickBooks Desktop or Xero. With QuickBooks, customers, products, invoices, payments and expenses sync, so nothing is typed twice. With Xero, customers and invoices sync. Card payments can be taken through Stripe or QuickBooks Payments, and cash or checks are recorded by hand.

Plans start at $99 per month, billed annually. See plans and pricing.