HVAC Software Built for Small HVAC Businesses. Not for enterprise call centers.
Field Promax is HVAC software for small business teams: schedule techs, dispatch jobs, track work orders, and invoice into QuickBooks from one system and one mobile app. Everything an HVAC service business runs on, nothing it does not.
- HVAC scheduling software and dispatch on one calendar the whole crew sees
- Recurring maintenance agreements schedule themselves, so service contracts never slip
- Job closes and the invoice fires into QuickBooks, no retyping
Free 30-minute demo · Setup done for you in under an hour · 14-day trial after demo · No credit card
From whiteboard and phone tag to one system that runs the day
Service calls, maintenance agreements, and install jobs all moving at once. Here is how an HVAC business runs when scheduling, the job, and the invoice are one record.
Schedule and dispatch in one place
Drag a service call onto a tech's calendar and they are dispatched: their phone buzzes with the address, the equipment history, and the customer notes. As HVAC scheduling software, it keeps the whole crew's day on one calendar the office and the field both see.
Techs run the call from their phone
Equipment history, notes, photos, parts, and GPS-stamped time all log to the work order from the field. The office sees status change in real time, so nobody calls a tech to ask where the job stands.
Maintenance agreements schedule themselves
Set up a service agreement once and every seasonal tune-up lands on the calendar automatically. Recurring HVAC service work and its billing follow the same cycle, so contract revenue arrives on time without a spreadsheet rebuild.
HVAC business software priced for a small shop
Most HVAC management software is enterprise platform with a small-business price page bolted on. Field Promax is the opposite: the essentials an HVAC service software needs, done right, with nothing you have to ignore.
One platform. Every tool to run the job.
Every feature below is included on every plan — no add-ons, no per-feature upsells.
Honest pricing. No surprises.
No setup costs. No contracts to decode.
- Scheduling and Dispatch
- Work Order Management
- Estimates and Invoicing
- QuickBooks Integration
- Mobile App (iOS and Android)
- Everything in Light
- Time Tracking
- Online Service Booking
- GPS Tracking
- Customer Portal
- Everything in Standard
- Equipment Tracking
- Advanced Reports
- Custom Fields and Forms
- Priority Support
Every plan starts with a free 30-minute demo and a 14-day trial after your demo. No credit card required to start.
Why field service businesses stay with Field Promax
Answers before you ask
The questions HVAC business owners ask us most when choosing software.
What makes Field Promax good HVAC software for a small business?
It does the essentials an HVAC service business runs on without enterprise bloat: scheduling and dispatch, work orders, maintenance agreements, estimates, invoicing, QuickBooks sync, and a mobile app techs actually use. Most customers are set up within an hour, and pricing starts at $99/month with everything included.
Does it work as HVAC scheduling software and dispatch?
Yes. Drag jobs onto the calendar to dispatch techs instantly, see the whole crew's day in one view, and let recurring maintenance agreements schedule themselves. The office and the field see the same schedule in real time.
Is this HVAC service software built for small teams or large operations?
Small teams. Field Promax is HVAC business software for one to twelve technicians, with additional users added per-user beyond that. It is built for the owner who runs the crew and signs the checks, not for an enterprise with a dedicated dispatch department.
Does Field Promax include flat rate pricing or a price book?
No. Field Promax does not include a flat-rate price book module. It handles estimates, work orders, scheduling, invoicing, and QuickBooks sync. If a built-in flat-rate pricing catalog is your main requirement, you may need an HVAC tool built specifically around that.
Does HVAC management software from Field Promax sync with QuickBooks?
Yes. With QuickBooks Online, invoices auto-generate the moment a job is closed. With QuickBooks Desktop, data syncs through the Web Connector at preset intervals. Either way, you never type the same job twice.
Is there a free trial?
Yes. After your free 30-minute demo, you get a 14-day trial so your team can run real HVAC jobs in the system before you commit. No credit card required to start.
Ready to run your HVAC business from one system?
Book a free 30-minute demo. See Field Promax live for your HVAC business, with your questions.
Prefer to talk now? Call (507) 405-5076
Setup done for you · 14-day trial after demo